Terms of Service | Beanstalk Kidz

Effective date: October 16, 2026

These terms are an agreement between you and RC Management Systems, LLC ("we," "us," "our") about your use of Beanstalk Kidz, including the web application, the Beanstalk Kidz staff app and the Beanstalk Kidz Family app (together, the "Service"). They also serve as the end user license agreement for the Service. By creating an account or using the Service, you agree to them. If you use the Service for a program, you confirm you are authorized to accept these terms for that program.

Who the Service is for

Beanstalk Kidz is software for preschools, day cares and similar programs (each a "Program") and the families they serve. The Program that signs up is our customer. Parents and guardians use the parent portal and the Family app through the Program. You must be at least 18 years old to create an account. Children do not use the Service.

We provide software only. We do not provide child care, supervise children, or take part in any decision a Program makes about a child.

Accounts and security

Keep your sign-in details private and tell us promptly if you think someone else has used your account.
The Program decides which staff get accounts and what each can see and do, and which families can sign in. The Program is responsible for keeping those up to date, including removing people who no longer work there.
Parents and guardians are responsible for the activity under their account and for keeping their household and contact information correct.

Plans, fees and billing

Paid plans are billed monthly in advance through Stripe, at the price shown for the Program's plan when it subscribes. The price depends on the plan the Program chooses.
The subscription renews each month until the Program cancels. A Program can cancel or change its plan at any time; the change takes effect at the end of the current billing period.
Fees are not refunded for a partial period unless the law requires it. Prices may change with at least 30 days' notice before the next renewal.
Fees do not include taxes. If a payment fails we may limit access until it is resolved.

Tuition and payments between families and Programs

When a Program turns on online payments, a parent's tuition and fee payments are made to the Program, through Stripe. The Program, not us, sets what is charged, when it is due, and any late fees, and is responsible for refunds and disputes. We are not the seller of child care and are not a party to the arrangement between a Program and a family. Payment details are entered directly with Stripe; we do not store card or bank numbers.

Program and family data

The Program owns the information it puts into the Service about its staff, families and enrolled children, including records, attendance, photos and messages ("Program Data"). You give us permission to store, process and display Program Data only as needed to run the Service and provide support.
The Program is responsible for having the right to enter Program Data, including any consent it needs from parents and guardians (for example, for photos and text messages), and for following the licensing, record-keeping and privacy rules that apply to it.
Photos shown to families are shared only as the Program and parents have allowed. The Program is responsible for who it allows to see, send or pick up each child, including its list of authorized pick-up people and any kiosk or self-service check-in it turns on.
You can ask us to delete your account or a child's information as described in our Privacy Policy.

Acceptable use

Do not use the Service to break the law, to send spam or unwanted messages, to share another family's information, to try to reach data you are not allowed to see, to interfere with or overload the Service, to probe it for weaknesses without our written permission, or to copy, resell or reverse engineer it. Do not upload photos or other content you do not have the right to share. We may suspend an account that does.

Third-party services

Parts of the Service work with other companies' services, including Stripe (payments and subscription billing), Mailgun (email), a telecom provider (text messages), the Apple and Google app stores (app downloads and notifications), and, if a Program chooses to connect it, QuickBooks Online. Those services have their own terms and privacy policies, which apply when you use them. We are not responsible for their availability or conduct.

Connecting QuickBooks Online is optional. When a Program connects, it authorizes us to send its Stripe deposit entries to its QuickBooks company and to read the list of accounts needed to match them. The Program can disconnect at any time from Beanstalk Kidz, and can also remove the connection from within QuickBooks. QuickBooks is a trademark of Intuit Inc. We are not affiliated with or endorsed by Intuit.

Financial and record-keeping tools

Billing, ledgers, deposits, pay tracking and reports help a Program keep its own records. They are not accounting, tax, legal or payroll advice, and they do not file anything on a Program's behalf. Amounts and reports are only as accurate as the information entered, and the Program is responsible for reviewing them and for its own filings and compliance.

Text messages and notifications

A Program that sends text messages is responsible for having each parent's consent first and for honoring opt-outs. See the Text Messaging section of our Privacy Policy for how opt-in and opt-out work. Parents can choose which notifications they receive in the parent portal or the Family app.

Our property

We own the Service, including its software, design and branding. These terms give you a limited, non-exclusive, non-transferable right to use the Service for your own Program or family while you have an active account. You may not remove notices or use our name or logo without our permission.

Availability and changes

We work to keep the Service running and your data safe, but we do not promise it will always be available or error-free, and a Program should have its own plan for emergencies and for reaching families if the Service is down. We may update, add or remove features. If we make a change that materially reduces what a paid plan offers, we will tell the Program in advance.

Ending your use

You can stop using the Service at any time. We may suspend or end an account that breaks these terms or puts the Service or other customers at risk, and we will tell you why when we can. After an account ends, we keep and then delete data as described in our Privacy Policy.

Disclaimers and limits of liability

The Service is provided "as is" and "as available," without warranties of any kind, to the fullest extent the law allows. The Service is a record-keeping and communication tool and is not a substitute for a Program's own supervision, safety and check-in procedures. To the fullest extent the law allows, we are not liable for indirect, incidental, special or consequential damages, or for lost data, income or profits, and our total liability to you for anything related to the Service is limited to the amount you paid us in the 12 months before the claim. Some places do not allow these limits, so they may not fully apply to you.

Responsibility for your use

The Program agrees to cover losses we suffer because of claims that come from its Program Data, its instructions to us, its dealings with families or its breach of these terms, to the extent the law allows.

General

These terms are governed by the laws of the state where RC Management Systems, LLC is organized, without regard to its conflict-of-law rules.
If a part of these terms cannot be enforced, the rest still applies. Our not enforcing a term right away does not give it up.
These terms, together with our Privacy Policy, are the whole agreement about the Service.

Changes to these terms

We may update these terms from time to time. Material changes will be posted here with an updated effective date, and continuing to use the Service afterward means you accept them.

Contact us

RC Management Systems, LLC
Email: support@rcmanagementsystems.com